Posted in Admin - SecretarialΘέσεις Εργασίας
| RESPONSIBILITIES: Full secretarial support and occasionally team support Calendar management Taking a leading role to ensure that all internal systems are updated on a regular basis, specifically CRM-CRS(Manager’s Office CRM Software) Manage and prioritize information flow, i.e. calls, contacts, emails Submit weekly timecards for the team Submit expenses for the MDs Support client needs, including billing and document management Assist with drafting and updating local procedures and office instructions Produce and format PowerPoint presentations for meetings, taking rough documents and turning them into “client ready” proposals quickly Take minutes at various meetings, and distribute in a timely manner Liaising with HR team in London regarding local employees and employment requirements Organize travel and produce travel itineraries for the MDs Deal with any administrative queries and issues on all levels when necessary Meet and greet clients at the office Assist with planning and organizing of client/company events in coordination with the marketing team as required (some attendance will be required) Any other tasks deemed necessary for the efficient running of the business Ensuring the office stationery and kitchen supplies are stocked sufficiently Liaising with building management for any repairs/maintenance to the offices, stocking of kitchen supplies etc. IT issues – being point of contact on the ground REQUIREMENTS: Demonstrable experience as an executive assistant or office manager and working with senior management as well as taking responsibility of projects Advanced skills in Word, Excel and PowerPoint Highly organised with the ability to manage time and projects effectively High level of interpersonal skills Experience preferably in a professional services firm Ability to communicate effectively Fast thinking, proactive and confident working unsupervised using own initiative Strong attention to detail and high levels of integrity and confidentiality Excellent verbal and written communication skills Proven organisational skills with the ability to prioritise heavy workloads and remain calm under pressure Willing to work late hours or an ad-hoc basis Fluent in Russian or a second language is an asset |
If you are interest for the position, you can send your CV at the hr department of Manager’s Office via email info@managersoffice.net noting the position code.