Posted in Admin - SecretarialΘέσεις Εργασίας
RESPONSIBILITIES:
- Full secretarial support and occasionally team support
- Calendar management
- Taking a leading role to ensure that all internal systems are updated on a regular basis, specifically CRM-CRS(Manager’s Office CRM Software)
- Manage and prioritize information flow, i.e. calls, contacts, emails
- Submit weekly timecards for the team
- Submit expenses for the MDs
- Support client needs, including billing and document management
- Assist with drafting and updating local procedures and office instructions
- Produce and format PowerPoint presentations for meetings, taking rough documents and turning them into “client ready” proposals quickly
- Take minutes at various meetings, and distribute in a timely manner
- Liaising with HR team in London regarding local employees and employment requirements
- Organize travel and produce travel itineraries for the MDs
- Deal with any administrative queries and issues on all levels when necessary
- Meet and greet clients at the office
- Assist with planning and organizing of client/company events in coordination with the marketing team as required (some attendance will be required)
- Any other tasks deemed necessary for the efficient running of the business
- Ensuring the office stationery and kitchen supplies are stocked sufficiently
- Liaising with building management for any repairs/maintenance to the offices, stocking of kitchen supplies etc.
- IT issues – being point of contact on the ground
REQUIREMENTS:
- Demonstrable experience as an executive assistant or office manager and working with senior management as well as taking responsibility of projects
- Advanced skills in Word, Excel and PowerPoint
- Highly organised with the ability to manage time and projects effectively
- High level of interpersonal skills
- Experience preferably in a professional services firm
- Ability to communicate effectively
- Fast thinking, proactive and confident working unsupervised using own initiative
- Strong attention to detail and high levels of integrity and confidentiality
- Excellent verbal and written communication skills
- Proven organisational skills with the ability to prioritise heavy workloads and remain calm under pressure
- Willing to work late hours or an ad-hoc basis
- Fluent in Russian or a second language is an asset